https://www.boardroomadventures.com/big-meeting-planning-checklist/

Developing an effective agenda for board meetings is essential to a successful discussion. A well-planned agenda for the board should include all the important items that must be discussed during the meeting, along with an estimated time for each item, so that the board can stay on its agenda and not exceed it.

In addition to the listed items the agenda for your board meeting should include any documents that are relevant to the discussion (such as board reports or presentations). It is also a good idea to distribute all these documents at a minimum of a week prior to the meeting date. This allows the members to go through the materials prior the meeting and be ready to discuss the topics on the agenda.

Additionally, it is essential that you clearly outline the next steps after the board discusses each item. This will ensure that everyone knows who is responsible for each item and assists to coordinate the duties of everyone on the board.

It’s common for a board meeting to diverge from the topic or go over the amount of time allotted for each topic. While it’s fine to do so occasionally but if it’s frequent the board could be ignoring important topics or wasting too much time discussing non-essential issues.

Make sure that your agenda for your board is clear and has space for special announcements and recognitions. Also, don’t be afraid to be imaginative! You can add an element of color or include your company’s logo. This will make your board’s agenda more visually appealing and easier for board members to navigate.